Dear colleagues who track vacation time in MyLeave: This is a friendly reminder to be thinking about your vacation leave balance and to plan ahead prior to the end of the fiscal year. The fiscal year runs 7/1 – 6/30 each year. Supervisors are encouraged to support their employees’ use of their vacation leave entitlements.
Full-time University Staff and 12-month Faculty can carry up to 352 hours (44 days) of vacation leave from one fiscal year into the next. Those with a balance over 352 hours will lose excess hours during the annual leave sweep in July. Classified Staff carryover hours are determined by years of service and Leave rules are governed by the Colorado State Personnel Board Rules, and more information can be found here: https://www.cu.edu/employee-services/classified-staff-leave-policies-0.
Steps to Check Your Vacation Balance in My Leave
You can view your projected leave balance by logging in to the employee portal, clicking the My Leave tile and using the month drop-down menu on the calendar page to navigate to July 2023. This will show your projected leave balance for July 1, taking into account your monthly leave accrual rate and any upcoming vacation leave you have approved and scheduled within My Leave.
Sick leave
University Staff and 12-month Faculty can carry an unlimited number of sick leave hours from year-to-year. Classified employees’ sick balances over the maximum accrual will be swept, per state rule 5-7. More information regarding Classified employee leave can be found here: https://www.cu.edu/employee-services/classified-staff-leave-policies-0
Other days off
If you haven’t already taken your Personal Observance Day for fiscal year 2023, we encourage you to schedule that day between now and June 30th. More info here: https://sehd.ucdenver.edu/impact/2023/02/21/hr-tip-personal-observance-day-for-fiscal-year-2023-use-by-june-30-2023/
Friday March 24th is an additional day off for CU Denver and the use of vacation time is not needed on that day. More info here: https://sehd.ucdenver.edu/impact/2023/01/12/hr-tip-additional-paid-days-off-january-16-and-march-24-2023/
With any questions, please reach out to sehdhr@ucdenver.edu