1. The fare is not available for purchase through the University Travel Program. Limitations could be related to international in-country travel, remote travel, etc.
Exceptions for fares that are not available for purchase through the travel program (Concur or CBT) must be approved prior to purchase by emailing an exception request to psctravel@cu.edu.
2. Significant cost savings are demonstrated to the University.
For an internet airfare purchase to demonstrate significant cost savings, all of the following requirements must be fulfilled:
- Obtain a comparison quote from Concur dated on or prior to the date of the internet purchase.
- Comparison quote must be for the exact itinerary – same travel dates, times, routes, and airline/s as the planned internet purchase.
- When compared to the quote from Concur or CBT, the cost of the internet airfare purchase must be:
- $50 less for domestic flights.
- $200 less international flights.
NOTE: Cost comparison and justification applies to airfare only. Ancillary fees, such as seat assignment, pre-check, baggage, etc., are not considered as part of the purchase price.
- Purchase must be made using a personal credit card and reimbursement can only be requested after the trip concludes. A copy of previously obtained comparison quote must be attached to the trip expense report.
All airfare purchases are audited to ensure they meet reimbursement requirements. If you should submit a report that includes an internet airfare purchase that does not meet reimbursement requirements, you may be granted a one-time exception allowing for reimbursement. Any additional purchases not meeting requirements will not be reimbursed.