SEHD Staff Advisory Council Meeting Minutes

Tuesday, October 3, 2017 at 3:30p.m. – 4:45 pm

Location: LSC 620

In Attendance: Rachel Cornelius, Shelley Gomez, Tim Halliday, Lindsay Harn, Tony Romero, Bridget Sabo

Election Announcements:
- Welcome Tim – thank you for subbing for Jessica Coon while she is on leave!
- Post to Impact Kelly and Tim are now on SAC
Covering Jessica SAC responsibilities while she is on leave:
- General web updates for any of the other SAC pages (PD fund, About Us, etc. as needed) Bridget
- Review/Organize the SEHD Staff Council Email periodically – Rachel
- Schedule our SAC monthly meetings – Rachel
- Write the agenda – Rachel
- Schedule rooms – Rachel
- Keep us moving on initiatives – Rachel
- Take notes at our meetings Bridget
- Update the TYYMMD section of our website Bridget (request access to post on Impact)
- Upload our meeting minutes – Bridget
- Get the Dean’s approval for PD requests and send out approval notices to staff -TIM
- Let SAC know of new hires – Shelley will contact Tricia
- Update the staff directory with new hires and pictures – Lindsay
- Faculty Meeting recap – Lindsay will type recap and ask for the email to be sent out to faculty and staff discussing social capital
  - Provide link to Ted Talk
  - Include some suggestions
  - Where SAC can help
  - Solicit for faculty help? – Will ask the Diversity Committee for help promoting and supporting staff and faculty events
  - Reminder of our upcoming events
- What do we need for support from the Deans? What messages can they send out?
  - Congrats to Employee of the Month – Allen will be sending out congratulation recognition to the employee of the month
  - TYYMMD acknowledgement – Dr. Allen will also be sending recognition
  - Get our events on deans, faculty calendars and ask for support at our events
  - Ask for co-sponsor events – This was discussed however due to university budgeting restrictions this may not be possible
- PD with most votes: Yoga – Shelley. Shelley is planning the event for November.
- PD with second most votes: Stress management workshop with the Counseling Center. Bridget planning the event for April.
- Candy Gram Sale:
  - Suggestions for improvement?
  - Get order forms for doors printed with instructions on how to buy candy grams
    - Rachel to check Dollar store / Costco / Target
  - Chomp – suggestions for improvement?
    - Sign up for potluck food
    - Break up by category or by last name
  - Winter Party – room? Can we make 745 work? Suggestions?
    - Email from Lori Ryan re: Teacher Education faculty meeting on the same day. The Teacher Education faculty have moved their meeting by one hour to allow time for the
    - Food will be set up in open area adjacent to room 745 to allow for more room for seating
  - Future Planning for AY 17-18
    - JANUARY
      - Community Service Event around MLK Day
      - Check with Sandy about MLK Day of Service that she had mentioned planning (Bridget)
    - FEBRUARY
      - Staff and Faculty party? Sadie’s Hawkins Party? Revisit in November meeting.
    - MARCH
      - Spring Semester Staff Meeting
    - APRIL
      - PD –Counseling Center workshop on stress management (Bridget)
    - MAY
      - 5/2/18 – Room PLA#3 available! (Rachel)
    - JUNE
      - 4^th Annual Summer BBQ – revisit in November meeting
      - Time of day? Location?
    - Employee of the Month Nominations
      - Follow up with Julia about posting information (Rachel)
      - What else can we do with the information:
        
        Aswad sending out a CONGRATS email to winners
        
        Shelley is asking how things are posted on the monitors outside 701 – idea is to post Employee of the Month on monitors
      - Review any PD Fund Requests:
        
        Tim
        
        Ask Tim for breakdown/official documentation of what the funds will be used for, then send out for email approval from SAC members
        
        Tricia
        
        Approved – sent to Tim for next steps!
        
        Make sure other PD has Dean’s Approval and has been sent out – Lindsay will update and send out – work with Tim for approvals from Dean
      - For discussion in November meeting:
        
        Follow up Action Items:
        
        IDEA: Post in IMPACT/SAC information updates highlighting various program areas?
        
        Follow up: Work anniversaries to announce at the retreat, to post on doors.
        
        5, 10, 15 and 20+within past year
        
        Perhaps a message from the dean?
        
        Make certificates
        
        Make a nice Impact post
        
        Photo Directory Photo Day – Lindsay to follow up with Julia
        
        Collected feedback from Staff Meeting in September
        
        Survey Results – how to use results
        
        Work Study Initiative – Bridget and Rachel – any follow-up needed?