It’s that time of year again! As you may recall from a previous announcement, faculty and staff performance cycles will now align with the fiscal year and because of that, we had an 18-month evaluation cycle running from Jan. 1, 2021 to June 30, 2022. You can read more details about that change here: https://news.ucdenver.edu/current-faculty-performance-cycle-will-run-through-june-2022/
*9-month faculty timeline will be announced separately
The evaluation cycle for university staff and 12-month faculty ends June 30, 2022. Supervisors, please use the checklist below for next steps and timelines. In-person meetings are preferred, but virtual meetings are acceptable. E-signatures and electronic submissions are preferred, but hard copies will also be accepted.
Supervisor Year-End Evaluation Checklist:
- Your supervisee(s) should have their 2021-2022 University Staff Planning and Evaluation Form (a.k.a. Professional Plan) on file. The employee will need to contact their supervisor or SEHDHR@ucdenver.edu for a copy of their 2021-2022 professional plan if they cannot locate it.
- Prior to meeting, ask your supervisee(s) to provide you with a self-evaluation of their 2021-2022 goals by providing evidence in the Comments section next to each of their Goals/Key Responsibilities and Core Competencies on their 2021-2022 University Staff Planning and Evaluation Form. The employee should NOT provide their own rating scores.
- Ask your supervisee(s) to also complete PART I and PART II (page 1) of a new University Staff Planning and Evaluation Form with their Goals/Key Responsibilities for Fiscal Year 2023 (7/1/2022 – 6/30/2023) and send them to you before you meet. Review and add your coaching/feedback to the 2021-2022 Planning and Evaluation Form in the Evaluation Summary section AND you can add comments/feedback in the Comments section next to each Goal/Core Competency. Note any changes that should be made to their 2023 goals to ensure that they meet your business needs and expectations.
Meet with your supervisee(s) between July 1 and August 15, 2022.
During the meeting:
- Review and sign your supervisee’s 2021-2022 Evaluation Form. Provide and discuss your written coaching/feedback.
- Assign an evaluation rating and sign the 2021-2022 Performance Rating Form (“Public Record Form”). Provide to your supervisee(s) for their signature (can be done during above meeting or provided shortly thereafter). Please note that this is a separate 1-page rating form!
- Review your supervisee(s) job description to ensure it is current. If updates are necessary, please use the track changes feature and submit to SEHDHR@ucdenver.edu.
- Review goals and initiatives in the Fiscal Year 2023 (7/1/2022 – 6/30/2023) University Staff Planning and Evaluation Form. Discuss how you, as the supervisor, can support them in their 2023 initiatives.
- Submit the following documents to the SEHD HR Team (SEHDHR@ucdenver.edu) by Monday, August 15, 2022 for each of your supervisees:
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- A signed 2021-2022 University Staff Planning and Evaluation Form (include supervisor feedback and justify scores).
- A signed 2021-2022 Performance Rating Form (a.k.a. Public Record Form)
- Fully signed 2023 University Staff Planning and Evaluation Form (a.k.a. Professional Plan) for the period 7/1/22 – 6/30/23
For performance management resources, please see Performance Management under the Supervisor Resources section on IMPACT (Wiki) and the central HR website located here: Performance Management Consulting.
To access the online performance management course, please go here or locate the training on the Required Training webpage for Learning and Development.
Please contact Kelley Patient or SEHD HR with any questions.