This is a reminder of the University policies and processes to be followed if you plan to distribute gift cards with university funds of any type (e.g. study subjects or guest speakers). Requesting reimbursement is not an allowable procurement option for gift cards.
The purchase of gift cards must be reviewed and approved in advance by the respective campus controller’s (finance) office. To request approval:
- Complete the Gift Card Authorization Request (GC) form.
- Attach additional documentation, if required according to the relevant procedures, e.g., Study Subject Payments or Recognition and Training.)
- Submit to the appropriate campus controller’s (finance) office.
Upon approval, gift cards may be purchased using the University Procurement Card or a purchase order in CU Marketplace.
Click here to read more about gift card policies and procedures.
Please email sehdfinance@cu.edu if you plan on distributing gift cards to ensure that they are allowable to avoid having to take these expenses as personal expenses.