All airfare must be purchased through the University Travel Program using Concur or Christopherson Business Travel (CBT), except under the following circumstances:
- Fare Not Available via University Travel
- Typically for international travel
- The exception must be pre-approved prior to purchase by emailing an exception request to psctravel@cu.edu and copying sehdfinance@ucdenver.edu
- If approved, the purchase should be made on the university travel card
- Significant Cost Savings Demonstrated
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- Requirements for exception:
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- Obtain a comparison quote from Concur (or contact a CBT agent if fare isn’t visible in Concur) dated on or before your planned purchase
- Comparison quote must be for the exact itinerary- same travel dates, times, routes, and airline/s
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- Savings Thresholds
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- Domestic flights: $50 less than Concur/CBT
- International flights: $200 less than Concur/CBT
- Only the airfare cost is compared. Fees like baggage, seat assignments, or TSA pre-check are not considered part of the purchase price.
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Important Notes:
- Internet purchases under exceptions must be made with a personal credit card. Reimbursement is allowed after the trip, and cancelled trips are not reimbursable.
- Attach a copy of the Concur/CBT comparison quote to your expense report.
- Personal travel credits (miles, rewards, vouchers, etc.) cannot be reimbursed and should not be used to pay for reimbursable travel expenses.
- Although Puerto Rico is a U.S. Territory, it is considered international travel under the PSC policies.
- If an airfare reimbursement request does not meet the requirements, the airfare will be treated as a personal expense.
For full guidance, visit: Internet Airfare | University of Colorado .