All software purchases and renewals must be pre-approved by both OIT (Office of Information Technology) and the PSC (Procurement Service Center). Requests must be submitted through the SEHD Procurement Request Form. Please allow several weeks of lead time, as the process can be lengthy.
Software includes any service requiring the use of a computer—whether it’s installed on a device, downloaded, subscription-based, or internet-based. Common examples: Canva, Calendly, Dedoose, SPSS, Trint, REV, Survey Monkey, etc. Many of these services have “click-through” agreements that can bind individuals to terms outside CU policy.
Any software purchased without prior approval is the responsibility of the individual who accepted the terms, and it will be considered a personal expense.
Software expenses will not be reimbursed. Once approved by OIT and the PSC, they must be paid through CU Marketplace. If the vendor requires a card on file, a CU Procurement Card (PCARD) can be used instead.
ACTION ITEM: Please immediately cancel any auto-renewals of software purchases on your PCARD or personal card (if the plan was to request reimbursement), as we are unable to process these transactions.
How to purchase software:
- Check the OIT Tools & Services website for approved software. Follow the listed purchasing steps if your service is there.
- If the software/service (including renewals) is not listed, submit a request through the SEHD Procurement Request Form. The SEHD Tech Team will assist with the processing.
For more information or to review the current policies and procedures for the SEHD, please visit the SEHD Wiki page Budget & Finance Resources section here: Budget & Finance Resources [SEHD Wiki] (cu.studio).
If you have any questions, please send us an email at sehdfinance@ucdenver.edu .