{"id":19697,"date":"2025-01-30T10:41:10","date_gmt":"2025-01-30T17:41:10","guid":{"rendered":"https:\/\/sehd.ucdenver.edu\/impact\/?p=19697"},"modified":"2025-01-30T12:04:31","modified_gmt":"2025-01-30T19:04:31","slug":"how-to-filter-emails-by-keyword-outlook","status":"publish","type":"post","link":"https:\/\/sehd.ucdenver.edu\/impact\/2025\/01\/30\/how-to-filter-emails-by-keyword-outlook\/","title":{"rendered":"How to Filter Emails by Keyword in Outlook"},"content":{"rendered":"
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The O365 portal (Defender) filters by keywords from a blacklist, words associated with abuse, hate speech, any profanity, etc. If you are receiving emails that have specific words that are getting past that wider net you can filter those emails out using Outlook’s custom rule functionality.<\/span><\/p>\n

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Login to outlook at https:\/\/myemail.ucdenver.edu<\/a><\/p>\n<\/div>\n

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Click the Settings cog in the upper right corner of your browser window.<\/p>\n<\/div>\n

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In Mail settings click on \u201cRules\u201d<\/p>\n<\/div>\n

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Click the \u201cAdd new rule\u201d button<\/p>\n<\/div>\n

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Enter a unique or descriptive name for your rule.<\/p>\n<\/div>\n

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Under add a condition you can select to look for the words you want to filter if they appear in the subject, the body, or both.<\/p>\n<\/div>\n

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As you add words to the field to the right of your selected condition, make sure to press enter after each individual word so that it is filtered against on it’s own. In the above example, any email that has the words \u201cwords\u201d, \u201cto\u201d, or \u201cfilter\u201d together or individually would be subject to this rule.<\/p>\n<\/div>\n

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Select an action, we recommend sending emails that are caught by this rule to be sent to Junk, in the case that a legitimate email is filtered by your rule it is much easier to recover from junk than from the trash.<\/p>\n<\/div>\n

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Keep \u201cStop processing more rules\u201d checked as this will prevent other rules from being processed against any flagged emails by this rule.<\/p>\n<\/div>\n

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Click the \u201ci\u201d button if you\u2019d like to know more about the rule processing feature.<\/p>\n<\/div>\n

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Here\u2019s what our rule looks like after selecting all options:<\/p>\n<\/div>\n

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Don\u2019t check \u2018Run rule now\u2019 unless you\u2019d like to run the rule against your entire inbox (this can take a while!). Leaving ‘Run rule now’ unchecked<\/b> means any new emails will be subject to\u00a0this rule as they come in.<\/p>\n<\/div>\n

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Click save at the bottom of the frame and your rule should be good to go.<\/p>\n<\/div>\n

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As always reach out to sehdhelp@ucdenver.edu<\/a> for any help or if you have any questions about more advanced rules or use cases.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

The O365 portal (Defender) filters by keywords from a blacklist, words associated with abuse, hate speech, any profanity, etc. If you are receiving emails that have specific words that are getting past that wider net you can filter those emails out using Outlook’s custom rule functionality. Login to outlook at https:\/\/myemail.ucdenver.edu Click the Settings cog […]<\/p>\n","protected":false},"author":93,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-19697","post","type-post","status-publish","format-standard","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/19697","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/users\/93"}],"replies":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/comments?post=19697"}],"version-history":[{"count":6,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/19697\/revisions"}],"predecessor-version":[{"id":19711,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/19697\/revisions\/19711"}],"wp:attachment":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/media?parent=19697"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/categories?post=19697"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/tags?post=19697"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}