{"id":16842,"date":"2023-01-24T13:26:57","date_gmt":"2023-01-24T20:26:57","guid":{"rendered":"https:\/\/sehd.ucdenver.edu\/impact\/?p=16842"},"modified":"2023-01-24T13:26:57","modified_gmt":"2023-01-24T20:26:57","slug":"taxable-concur-expenses","status":"publish","type":"post","link":"https:\/\/sehd.ucdenver.edu\/impact\/2023\/01\/24\/taxable-concur-expenses\/","title":{"rendered":"Taxable Concur Expenses"},"content":{"rendered":"<p>This is a reminder to please submit receipts to your fiscal staff in a timely manner to avoid tax.<\/p>\n<p>As of January 1<sup>st<\/sup>, 2023 expenses in Concur will be reported as taxable income to the Internal Revenue Service (IRS)<b><u>\u00a0if they do not meet the requirements<\/u><\/b>\u00a0of the University of Colorado\u2019s accountable plan. The expenses will be shown on your pay advice and IRS Form W-2 as Business Expense (BEX).<\/p>\n<p>The University of Colorado\u2019s accountable plan is outlined in the\u00a0<a href=\"https:\/\/nam02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fprotect-us.mimecast.com%2Fs%2Fa_5nCOY0lETvpk6MtE10Pc%3Fdomain%3Dnam02.safelinks.protection.outlook.com&amp;data=05%7C01%7Cshannon.hagerman%40ucdenver.edu%7Cf321754405d642c1c52608daf2632339%7C563337caa517421aaae01aa5b414fd7f%7C0%7C0%7C638088805161129055%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=CcqjPF8EScYM%2BI1lEzfNtHhJTAGu7ChgXzfh0PrFkGA%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener\">Finance Procedural Statement (FPS) for Business Expense Substantiation &amp; Tax Implications<\/a>. To successfully substantiate business expenses related to commercial credit card use (procurement card, travel card, and\/or airfare card) and employee personal reimbursement, the FPS states that the\u00a0<strong><u>employee must<\/u><\/strong><strong>:<\/strong><\/p>\n<ul type=\"disc\">\n<li>Provide, in the expense report, required\u00a0<b>receipts\u00a0<i><u>and <\/u><\/i><\/b><b>sufficient explanation<\/b>\u00a0of the business nature of the expense<\/li>\n<li><b>Submit<\/b>\u00a0the expense in the Concur Travel &amp; Expense Management System\u00a0<b>within 30 days of the date the transaction<\/b>\u00a0occurred, or\u00a0<b>within 30 days of the end of the related trip<\/b>\u00a0if the expense was incurred directly related to or while in travel status (transactions will be taxable if expenses are submitted after the 90-day period and violation points for Procurement cards are assessed after the 30-day timeframe)<\/li>\n<\/ul>\n<div>More information on the Finance Procedural Statement for Business Expense Substantiation &amp; Tax Implications can be found\u00a0<a href=\"https:\/\/nam02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fprotect-us.mimecast.com%2Fs%2Fa_5nCOY0lETvpk6MtE10Pc%3Fdomain%3Dnam02.safelinks.protection.outlook.com&amp;data=05%7C01%7Cshannon.hagerman%40ucdenver.edu%7Cf321754405d642c1c52608daf2632339%7C563337caa517421aaae01aa5b414fd7f%7C0%7C0%7C638088805161129055%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=CcqjPF8EScYM%2BI1lEzfNtHhJTAGu7ChgXzfh0PrFkGA%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener\">here<\/a>. For questions regarding this notification, please contact the SEHD Finance team at\u00a0<a href=\"mailto:sehdfinance@ucdenver.edu\" target=\"_blank\" rel=\"noopener\">sehdfinance@ucdenver.edu<\/a>.<\/div>\n","protected":false},"excerpt":{"rendered":"<p>This is a reminder to please submit receipts to your fiscal staff in a timely manner to avoid tax. As of January 1st, 2023 expenses in Concur will be reported as taxable income to the Internal Revenue Service (IRS)\u00a0if they do not meet the requirements\u00a0of the University of Colorado\u2019s accountable plan. The expenses will be [&hellip;]<\/p>\n","protected":false},"author":93,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-16842","post","type-post","status-publish","format-standard","hentry","category-sehd-faculty-staff"],"_links":{"self":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16842","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/users\/93"}],"replies":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/comments?post=16842"}],"version-history":[{"count":3,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16842\/revisions"}],"predecessor-version":[{"id":16845,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16842\/revisions\/16845"}],"wp:attachment":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/media?parent=16842"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/categories?post=16842"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/tags?post=16842"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}