{"id":16523,"date":"2022-10-24T08:29:28","date_gmt":"2022-10-24T14:29:28","guid":{"rendered":"https:\/\/sehd.ucdenver.edu\/impact\/?p=16523"},"modified":"2022-10-24T08:57:48","modified_gmt":"2022-10-24T14:57:48","slug":"important-business-expense-reminders","status":"publish","type":"post","link":"https:\/\/sehd.ucdenver.edu\/impact\/2022\/10\/24\/important-business-expense-reminders\/","title":{"rendered":"Important \u2013 Business Expense Reminders"},"content":{"rendered":"<p>Dear SEHD Faculty &amp; Staff,<\/p>\n<p>Prior to making purchases, please consider the following rules. This also applies to purchases made with personal funds for which you intend to request reimbursement:<\/p>\n<ul>\n<li>Is there a University Price Agreement? If so, consult the How-to-Buy on the <a href=\"https:\/\/www.cu.edu\/psc\">PSC website<\/a> and use CU Marketplace for your purchase.<\/li>\n<li>Is the good or service available in the CU Marketplace? Think Marketplace first.<\/li>\n<li>Is the purchase allowable? As a best practice, see the <a href=\"https:\/\/www.cu.edu\/ope\/aps\/4015\">APS Propriety of Expenses<\/a> and <a href=\"https:\/\/www.cu.edu\/controller\/procedures\/finance-procedural-statements\/finance-procedural-statement-sensitive-expenses\">FPS Sensitive Expenses<\/a>.<\/li>\n<li>How much does the good\/service cost?<\/li>\n<li>The small dollar purchasing threshold is $10,000.<\/li>\n<li>POs over this amount will require Financial and Sponsored Projects (for fund 30\/31) approval.<\/li>\n<li>If the good\/service is not available in CU Marketplace and it is under $5,000, is it allowable on the Procurement Card? See <a href=\"https:\/\/www.cu.edu\/psc\/procurement-card-handbook\">Procurement Card Handbook <\/a>for prohibited transactions.<\/li>\n<li>Personal reimbursement of goods is limited to $5,000 and is further limited to commodities not covered by university price agreements unless prompted by critical business need.<\/li>\n<li>All transactions must be assigned to a report and submitted to an Approving Official within 30 days of the transaction date.<\/li>\n<li>If a delegate prepares your reports, please allow them enough time to review and organize documentation, upload receipts, and enter data in the system within the 30-day timeframe.<\/li>\n<li>Receipts must be itemized.<\/li>\n<li>Provide a legitimate business purpose for each purchase. Additionally, for grants and contracts related purchases, make sure it\u2019s an allowable expense.<\/li>\n<li>Cardholders are not to use the Procurement Card to purchase items otherwise covered by a mandatory price agreement. Mandatory price agreements include Staples for office supply purchases. For a complete list of goods and services covered by such agreements, see the\u202f<a href=\"https:\/\/www.cu.edu\/psc\/commodity-listing\">Commodity Listing<\/a>.<\/li>\n<\/ul>\n<p>Thank you for partnering with us to make sure SEHD follows purchasing rules. The SEHD Finance team is here to answer your questions!<\/p>\n<p style=\"text-align: left\">Patricia Ball \u2013 Finance, Budget &amp; HR\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Hiromi Agena \u2013 Finance &amp; Budget<br \/>\nBolormaa Begzsuren &#8211; Grants &amp; Auxiliary Services\u00a0 \u00a0 \u00a0 \u00a0Daisy Salazar \u2013 Accounting Senior Professional<br \/>\nJamie Purevsuren \u2013 Business Services, Grants &amp;\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Keiko Goldman &#8211; Business Services<br \/>\nAuxiliary Services<\/p>\n<p>Thank you,<\/p>\n<p>SEHD Finance<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Dear SEHD Faculty &amp; Staff, Prior to making purchases, please consider the following rules. This also applies to purchases made with personal funds for which you intend to request reimbursement: Is there a University Price Agreement? If so, consult the How-to-Buy on the PSC website and use CU Marketplace for your purchase. Is the good [&hellip;]<\/p>\n","protected":false},"author":93,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-16523","post","type-post","status-publish","format-standard","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16523","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/users\/93"}],"replies":[{"embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/comments?post=16523"}],"version-history":[{"count":13,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16523\/revisions"}],"predecessor-version":[{"id":16526,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/posts\/16523\/revisions\/16526"}],"wp:attachment":[{"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/media?parent=16523"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/categories?post=16523"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sehd.ucdenver.edu\/impact\/wp-json\/wp\/v2\/tags?post=16523"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}