Supervisor Onboarding Checklist


 ◊ Submit Search Request
Human Resources Search Request
 ◊ Coordinate Office Space

After New Hire Accepts:

  Submit Hire Form
Human Resources Hire Request

(SEHDHR will let you know when it is time to submit this form)

 ◊ Request Office Keys
◊ Office Phone (if needed)
  Order a Computer
(if needed)
  Request a Long-Distance Code
Request form available here.
  Create a Copier Code
  Request a PCard
(if needed to purchase small-dollar items up to $5,000. SEHD Finance will issue at their discretion)
 ◊  Request a Travel Card
(required for employees who travel on business out-of-state at least once a year)
Procurement Service Center for more info and an application (for assistance)

Upon Arrival:

  Send Welcome Email Example templates here.
  Prepare Work Group
Talk with current team members about the new employee’s role and responsibilities. Remind team to update e-mail groups. Identify at least one individual who will act as a key contact for the new hire.
 ◊ During Employee’s First Day
  1. Personally welcome the new hire when they arrive and show the employee his/her work area
  2. Describe the orientation plan for the first few days
  3. Introduce co-workers and take on a tour of the department (pointing out kitchen areas, restrooms, and emergency exits, etc.)
  4. Give a simple initial work assignment
  5. Allow time for the employee to set up work space, voicemail, email, and get ID/access card
  6. Meet with employee at the end of the day to answer questions and find out how the day went
  Plan a Welcome Lunch
This is a very nice gesture and an opportunity to get to know your new hire better; however, since this is a personal expense, it is your decision whether or not you treat your new employee to lunch.
  Orientation & Trainings Plan out the first few weeks of tasks for your new hire, keep in mind that the employee will also be expected to attend New Employee Orientation and complete mandatory online trainings as required by SEHD HR. Please allow the employee time for these extra tasks.
  Professional Plan
(Classified/University Staff)
Classified/University staff are expected to submit their professional plan within 31 days of employment. Please work with your new hire to create a plan by the requested deadline. Templates are available under Supervisor Resources here.

Please also check out our Reference Documents site for quick links to department handbooks, policies, supervisor toolkits and other helpful resources.

You can also check out the Employee Onboarding pages to review departmental and campus information we are sharing with your new hire.